Stage 4 · Day 3–7
Arrival is when the item stops being a purchase and becomes an object the agent is holding for you. It is also when the storage clock starts, and when the return route opens — because the item is now somewhere it can be sent back from.
Most people treat arrival as a waiting state. It is not: it is the only stage where cancelling has just ended and returning is at its cheapest.
The list is where the items themselves live. This page is about the stage you are in.
Every action below is judged at stage 4, which is highlighted.
Read down a column to see every action available at that stage. Read across a row to see when one action closes.
| Action | PickDay 0 | LinkDay 0 | Pay itemDay 0–1 | ArriveDay 3–7 | QCDay 4–8 | MergeYour call | FreightDay 8–12 | CustomsDay 12–25 | ReceiveDay 15–40 |
|---|---|---|---|---|---|---|---|---|---|
| Cancel the orderStop the order before the item leaves the seller | Still openNothing has been ordered yet, so there is nothing to cancel. | Still openThe link is only staged. Deleting it ends the matter at no cost. | Last chanceSplit by order state: at [paid] you ask support to cancel; at [Processing] the agent cancels on your behalf and returns the money to your agent balance. | ClosedAt [Warehouse] cancellation is no longer the instrument — the item is physically held, and the route becomes a return or exchange. | ClosedThe no-reason window runs from the moment the status reaches "Stocked in", so on most orders it is already counting by this stage. | ClosedOnce items are merged into a shipping request the order is closed to changes of any kind. | ClosedFreight is settled and the parcel has left the agent. | ClosedThe parcel is outside the agent’s control entirely. | ClosedThe order is complete. |
| Change the delivery addressChange where the international parcel is finally sent | Still openNo parcel exists yet; the address on file can be edited without consequence. | Still openThe address is only read when a parcel is created, so it stays freely editable. | Still openStill editable — the address matters at shipping, not at the moment of payment. | Still openEditable, but read it back before you submit anything. | Still openEditable. Correcting it now is what avoids a redirect later. | Last chanceLast chance: a shipping request issues a label against whatever address is on file when you submit it. | ClosedA label has been issued; a different destination now means a second shipment at your cost. | ClosedThe parcel is moving under the issued label. | ClosedDelivered or in final delivery; address changes are refused. |
| Ask for a refundGet the item price back for something that never matched | Still openNothing has been paid, so there is nothing to refund. | Still openNothing has been paid yet. | Last chanceBefore dispatch a cancellation returns the money to your balance. After dispatch the route is a return agreed with the seller, and the money returns to the balance once it completes. | Still openAt [Warehouse] a refund is decided through the 5-day return or exchange window rather than as a cancellation. | Still openThis is the stage the window runs in: 5 days, counted as 120 hours from the status change to "Stocked in". | Last chanceLast chance before the parcel is sealed. After that the instrument is a damage claim, not a refund. | ClosedThe item sits inside a sealed parcel; refunds now run through a claim. | ClosedIn transit — a refund is no longer the right instrument. | ClosedClosed: after delivery the route is a claim, reported to support within 72 hours of signing. |
| Return it to the sellerSend the item back for a replacement or a credit | ClosedNothing to return. | ClosedNothing to return. | ClosedThe seller has not shipped, so there is nothing to send back. | Still openOpen: the 5-day no-reason window applies here. The first return in each calendar month carries no service fee; later ones are charged on a rising scale. | Still openThe window is counted in this stage. Excluded from no-reason returns: customised items, underwear, food, second-hand goods, and anything whose tags or packaging were removed as requested. | Last chanceLast chance: after merging, return freight is yours and rarely worth it for low-value items. | ClosedSealed and shipped; a return now costs more than most items are worth. | ClosedIn transit — returns are not possible from here. | Last chanceOnly if the item is materially different, and you accept paying the return freight. |
| Claim for damage or lossClaim against the carrier or the agent for damage, loss or a wrong item | ClosedNo international shipment exists. | ClosedNo international shipment exists. | ClosedNo international shipment exists. | ClosedNothing has been shipped internationally. | ClosedNothing has been shipped internationally. | ClosedNothing has been shipped internationally. | ClosedNot yet — but if the box arrives crushed, photograph the outer packaging before opening and keep the box and its tape. | Last chanceLast chance to raise a seizure or a return-to-sender case while the parcel is still moving. | Still openOpen, and time-boxed: report a damaged or missing parcel to support within 72 hours of signing, and to the local post office within 2 days where delivery was not inspected in front of the courier. |
Where the state boundaries come from. Two layers, kept separate on purpose:
These are the wording and boundaries recorded on those dates. They are re-read every month and any change is diffed on the term snapshot pages. Other agents write their own rules; each one is described on its own page rather than assumed here.
| Line | Charged now | Notes |
|---|---|---|
| Storage | Not yet | Free for a stated window, then charged per day or per kilo |
| QC photos | Sometimes | Some agents include a basic set; extra angles are chargeable |
| Nothing else | — | International freight is still not quoted |
Signal. The received description differs from your order note, or the weight is far off the listing.
What to do. Raise it now, in writing, before any QC request. A mismatch at arrival is a seller problem; the same mismatch after shipping is your problem.
Signal. The storage clock on the first item is already running while later items are still in transit.
What to do. Check the free window against the slowest item, not the fastest. One late seller can push the whole order past the free period.
Signal. The warehouse notes outer damage, or the QC photo set shows a crushed box.
What to do. Ask for photographs of the outer packaging before it is opened or repacked. Once the original box is gone, the carrier claim is much weaker.
These lines are also available as a list you can paste into a message to your agent: open the checklist export, pick stage 4, and copy.